Netherlands: Modern Workplace

HPE mobile information management

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Introduction The producers and consumers of today's abundant information, are becoming increasingly mobile and working on multiple devices. The exponentially increasing organizational information they generate and use can result in new, often untapped, benefits—but also introduces big headaches and potentially costly risks from "information in the margins." According to Gartner almost 40 percent of organizations worldwide are actively encouraging bring your own device (BYOD) with the top two benefits attributed to employee satisfaction and improved user productivity (respectively). In fact, more than 74 percent of CIOs surveyed in the same report believe that such programs increase workforce productivity. 1 The shift to BYOD is not new. It has been a source of industry debate for a few years and is a logical evolutionary step in the consumerization of IT process that took root in the mid-1990s. In fact, given the advanced capabilities of consumer-grade technology, it is more appropriate to refer to this evolutionary step as "bring your own service" with these technologies that provide compute, storage, networking, and data center-like features in a single hand-held device. While employee satisfaction and productivity are subjective at best and offer no direct correlation to revenue growth, these programs address the "wants" of the mobile workforce. It enables them to create, modify, maintain, and disseminate organizational information on devices outside of the traditional control measures of IT. But organizations do benefit from having their information being mobile, fueled by programs such as BYOD, as it: • Increases distributed workforce knowledge creation and contribution: Organizational knowledge workers may or may not be traditional employees. Many of today's businesses include contractors, partners, outsourcers, temporary and permanent employees, onsite and remote employees, and more. Supplying, securing, and supporting the information needs of each stakeholder is the lynchpin to organizational success. • Results in significant savings: Organizations can eliminate large CAPEX costs by removing stoic or antiquated IT infrastructures that are rigid and prevent the appropriate degree of information access or require the organization to provide specific hardware (such as, laptops, desktops, smartphones, and more). OPEX can also be reduced by removing the need to support these infrastructures and, instead, rely more on the self-service abilities of the mobile workforce. • Cultivates productive users: Today's mobile workforces are more tech savvy and expect information access at all times and from any authorized device. Their demands are simple—the ability to work when and where they are, with whatever device they want to use. While these advantages are very real and relevant, there are disadvantages to allowing or ignoring organizational information that is mobile, but these can be mitigated with a comprehensive endpoint protection solution for managing mobile information. This three-part white paper series discusses the market dynamics that led to the need for a new industry segment. It also addresses the challenges that organizations face in managing mobile information and provides an introduction to the HPE endpoint protection solution and architecture to address the market opportunity as well as business need. 1 "Bring Your Own Device: The Results and the Future," David A. Willis (G00264028), Gartner, May 2014 Business white paper Page 4 Mobile Information Management white paper series • Part 1: The proliferation of information on the edge and the benefits of centrally managing your organizational information. • Part 2: The challenges of and best practices for managing mobile information to balance and address the requirements of the enterprise as well as the expectations of the mobile workforce. • Part 3: Managing mobile information with HPE Connected MX, which delivers information availability, protection, and accessibility. Information in the margins Definition: "Organizational content, formed from multiple decentralized data sources to serve a specific business purpose or daily operational activity and normally exists without any form of lifecycle, retention, or disposition management. Information in the margins is retained on finite infrastructure resources often leading to higher OPEX and CAPEX costs and risks."

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