Netherlands: Modern Workplace

HPE mobile information management

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The proliferation of data: Information on Things There are many reasons for the explosive growth of organizational information. Businesses and mobile workforces continue to adopt new technologies with new capabilities released on what seems to be a weekly basis, and with prices that are continually plummeting. This means it's never been easier for people to adopt and dispose of technology so quickly. This has an impact on the IT organization's ability to support both the mobile workforce and maintain the integrity of the business. Add to this, the number of connected devices being introduced today (characterized by the term Internet of Things) and it's clear that what we really have is Information on Things. The overabundance of information can result in data exhaustion, but it also introduces data economies. Data exhaustion can affect both the mobile workforce's and the organization's ability to make use of the data within its period of referential value, before properly disposing of it. The referential value of data is the period of time that measures its merit, usefulness, or value to the possessor and the business. More importantly, data exhaustion can have a detrimental impact on the business—where it becomes a burden on the physical and human resources of the organization resulting in the (often unplanned) demand for CAPEX and OPEX assets. But data is certainly an economic asset for the business, both strategic and tactical. The overabundance of data necessitates that you must consider how to more efficiently manage, control, analyze, and monetize the data to balance the CAPEX and OPEX requirements, while remaining sensitive to the "wants" of the mobile workforce. A difficult dichotomy: enterprise requirements vs. mobile workforce wants The conscious and active management of organizational information is normally an afterthought for most. The problem stems from the sheer speed and volume at which data grows. This is in conjunction with where it resides along with the varying states and inconsistent periods of its lifecycle. This quickly becomes exacerbated as organizations continue to extend their information landscape to remote locations, increase their mobile workforce, and deal with data synchronization to user-owned mobile devices. The organizations have to also tackle the constant need of the workforce to share information internally and externally. The impact of mobile workforces on organizational information continues to grow. They are accessing it through both corporate-owned and personally owned devices as a basis for internal and external communication, collaboration, and productivity. Organizations eager to capitalize on workforce productivity improvements often adopt policies to address the integration of personally owned devices with the enterprise. However, balancing end-user convenience with corporate policies and standards can be challenging; especially as mobile workers can now take advantage of or adopt mobile device technologies without the enterprise's knowledge. While workforce productivity is booming, internal and external access along with collaboration introduces organizationally related information into a broader environment that is more vulnerable and difficult to protect. Moreover, the organizational information stored within the data center is also at risk because it is more accessible than ever. An average connected mobile device with 16 GB capacity can store more than 30,000 (100 pages) Word documents, over 7,000 (52 pages) PowerPoint presentations, and a month's worth of corporate emails. It's clear that the connected devices make it easier for mobile workforces to work, but it also makes it easy to lose control over the organization's intellectual property. Business risk is not the only consequence, uncontrolled information mobility can result in damages to the organization's reputation, undermine its brand, or jeopardize its competitive edge. Additionally, if the lack of information control results in breaches regarding regulatory and compliance requirements that define how sensitive information is handled, it could result in financial penalties and long-term costs. Business white paper Page 5

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