Netherlands: Modern Workplace

HPE mobile information management

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Focusing on strengthening the IT infrastructure, processes, and solutions along with training employees to be more diligent information custodians are the most common approaches, but the effectiveness of these approaches is not always consistent or sustainable. Efforts to improve the organizational infrastructure may have unseen side effects: information silos, an inflexible point-based solution, or strategies that adversely impact the broader goal of improved productivity. Education, operating procedures, memorandums, and such solutions can only passively affect employee behavior. The reality is that whether knowingly or not, accidentally or intentionally, employees often engage in information-handling behaviors that often results in increased risk and/or data loss. As seen in figure 1, according to a recent survey that YouGov conducted on behalf of Hewlett Packard Enterprise, 63 percent of the 3,500 office workers stated that they had used a personal file-sharing service to send corporate data to customers or colleagues. Regardless of the perceived benefits, or not, of endpoint device programs and the adoption of technology by the mobile workforce, access as well as dissemination of corporate information is the state of today's business. When the uniqueness of endpoint devices along with access and use are combined, there's a need for the enterprise to ensure their information is protected and secure, regardless of where it resides. This results in a rigid dichotomy between the enterprise requirements and what the mobile workforce wants. Meeting the enterprise requirements From the perspective of the enterprise, the requirements for managing the lifecycle of corporate information are driven by the referential value of that information and the operating procedures or regulations that govern how that information is handled. Essentially, information management approaches are based on how and who creates the information, what it contains, where it is stored, how it is protected, who has access to it, and how it is disposed of. Instead of deploying point-based solutions to address this, enterprises need a single solution that is capable of adapting to data evolution to meet the Mobile Information Management requirements of today. This includes: • A centralized information hub: Creating a common and global information repository allows the enterprise to apply rules and extract value from all information at the edge and in the margins, regardless of the device(s) it is created on, accessed from, or synchronized to. Business white paper Page 6 Figure 1: Personal file-sharing services used for corporate data by mobile workforces Use of personal file-sharing services for corporate data Have used a personal file-sharing service Don't know/don't recall Have not used a personal file sharing service

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