Netherlands: Modern Workplace

HPE mobile information management

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• Unified backup, file sync, and file sharing: Unifying how information is protected, synchronized, and shared, empowers the mobile workforce to perform those information-related actions themselves thus removing a huge OPEX burden from the enterprise. Relying on a central information hub, the enterprise can better address information requirements by applying rules and policies at granular or global levels. • Policy-based information management: It is the speed at which content, ownership, and value change that can quickly cause a point-based solution to become extinct—where the characteristics of the data surpasses the capabilities of the solution. With a centralized information hub, policies can be applied to manage and control the mobility of information. More importantly those policies and adherence to them, can be monitored to prevent the policy from drifting away from compliance standards as the data changes. Policies must affect how information is protected, shared, and accessed at a global and granular level to be truly effective. • Information intelligence: With corporate information being created, disseminated, and accessed at all times, enterprises need mechanisms to understand the information and assess its value to the business. Only then can the information be properly classified and remain outside the margins. A central information hub provides a single point for all corporate information from which analytics, searching, content-specific policies, and usage data can be discerned. In effect, this approach allows the organization to better utilize infrastructure, maintain control over information, and effectively balance risk with workforce productivity. • Information security: Mobile workforce access to corporate information can occur through various points, some of which are services and routes managed by IT, others are not. Managing mobile information effectively means relying on a solution that provides data encryption services while the data is at rest and in flight. It also means being able to define data privileges at a granular level and controlling user access with the highest authentication processes. • Information compliance and auditability: As organizations are facing more and more information-specific regulations outside of their standard operating procedures, guaranteeing information integrity and a defensible position regarding compliance is challenging. The same analytics requirement listed earlier can also be used to address compliance and auditability. This can be done especially when defined policies use analytics services to validate information alignment to compliance policies before actions are taken on it. This is yet another value add of a centralized information hub. Lastly, to address compliance- and audit-related activities, these analytics can be used in the early case assessment phases to identify both the data and the information custodian without compromising the workforce productivity improvements that underpins the mobile workforce. Meeting the mobile workforce wants The mobile workforce is unique in that their wants are self-centeredly demanded to address their specific needs at a point in time, or generalized to address ongoing wants. What makes them unique is that the decision behind the solution for managing mobile information is in the hands of the enterprise. However, without delivering an endpoint protection solution that addresses the mobile workforce's wants, a new type of IT begins to develop and spread quickly. Where the enterprise fails to address the wants of the mobile workforce, a shadow IT organization rises. It brings together hardware, software, and services that are easily consumed by the end user, but are not supported by the organization's IT department. Shadow IT solutions, from the perspective of the end user, enable speed, simplicity, and greater productivity, but create headaches for the enterprise and gaping holes that expose the enterprise to data loss, leakage, risk, etc. Deploying a solution for managing mobile information that addresses both the enterprise requirements and the mobile workforce wants is not difficult—keep the following in mind to turn end users into willing users: • Ease of use: Increasing mobile workforce acceptance of the solution is predicated on how easy the solution is to adopt, use, and understand. Making it easy to share files with co-workers, partners, and customers with a simple, streamlined user experience, which addresses the workforce productivity and reduces the chances for shadow IT proliferation. Business white paper Page 7

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